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Sample notice

What the notice looks like

This is an example for a made-up rental. It is not legal advice, and it is not a letter about your home. Your notice uses the facts you enter. The PDF has no company name on it. You can include up to six photos as Exhibit A. After you pay, the notice is sent. We email the PDF to the landlord or manager email you enter, and mail the same PDF by USPS Certified Mail to the address where you pay rent. There is no separate regular or first-class copy. When USPS assigns a tracking number, it's saved with the notice, and we show the USPS delivery or delivery-attempt status as USPS reports it.

Notice of Need for Repairs and Demand for Remedy

Date: March 12, 2026

From

Jane Doe 456 Oak Street, Apt 12B Austin, TX 78704 512-555-0198 jane.doe@example.com

To

Horizon Property Management repairs@horizon.example 100 Congress Avenue, Suite 200 Austin, TX 78701

Subject

Notice of Need for Repairs and Demand for Remedy

Property: 456 Oak Street, Apt 12B Austin, TX 78704

Property

I am the tenant of the rental at: 456 Oak Street, Apt 12B Austin, TX 78704

Condition

The condition I am reporting: HVAC / No AC. I first noticed it on March 1, 2026. The air conditioning has not cooled the unit since March 1, 2026.

Demand for repair

I ask you to repair or remedy the condition described in this notice. This request is directed to the person and the place where rent is normally paid, as listed above.

Lease

I state that the lease is in writing and that it requires repair requests to be in writing.

Earlier notices

I have not listed an earlier notice of this condition. This letter is the written notice I am sending now.

Rent

I state that rent is paid in full.

Delivery of this notice

I am sending this same PDF by email to repairs@horizon.example. I am also sending this same PDF by USPS Certified Mail to the address where rent is normally paid, listed above. Tracking is available after USPS assigns a number.

Texas Property Code

Texas Property Code § 92.052 describes a landlord's duty to make a diligent effort to repair or remedy a condition if the tenant specifies the condition in a notice to the person to whom, or the place where, rent is normally paid; the tenant is not delinquent in the payment of rent at the time notice is given; and the condition materially affects the physical health or safety of an ordinary tenant, or arises from the landlord's failure to provide and maintain a device to supply hot water of a minimum temperature of 120 degrees Fahrenheit. Under that section, the notice must be in writing only if the tenant's lease is in writing and requires written notice. This notice states the facts I entered. It does not decide whether those statutory conditions are met. Official text: https://statutes.capitol.texas.gov/Docs/PR/htm/PR.92.htm#92.052

Texas Property Code § 92.056 describes landlord liability and tenant remedies after notice. The section also states a rebuttable presumption that seven days is a reasonable time to repair or remedy. A rebuttable presumption can be challenged. This notice does not decide whether seven days is reasonable here, whether the landlord is liable, or whether any remedy is available. Official text: https://statutes.capitol.texas.gov/Docs/PR/htm/PR.92.htm#92.056

Respectfully,

Jane Doe 512-555-0198 jane.doe@example.com

The clock does not start when the email is sent. Under Texas Property Code § 92.056(c), the landlord is considered to have received the notice when the landlord or the landlord's agent or employee has actually received it, or when the Postal Service has attempted to deliver it. Under § 92.056(d), seven days after that date is a rebuttable presumption of a reasonable time, not a deadline. Paying, or handing the letter to the mail service, also does not start the clock. This is not legal advice.

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